Administrative Assistant
Company: Ancora Education
Location: Macon
Posted on: January 20, 2023
Job Description:
Job DescriptionJob Summary The Administrative Assistant provides
administrative support to campus operations, faculty, and campus
staff. In this position, the Administrative Assistant performs
tasks including correspondence, purchasing, preparing reports, and
maintaining vendor relationships. Additionally, the Administrative
Assistant provides backup support for other administrative
positions such as the executive assistant, enrollment compliance
officer, and receptionist.Key Responsibilities
- Process and ensure accuracy with purchase orders, check
requests, payroll, new hire packets, petty cash, etc.
- Initiate the on-boarding process with new employees
- Provide direct administrative support to campus staff
- Maintain vendor relations and assist in obtaining new vendors
including communicate with vendors/corporate personal regarding
purchases and purchase orders
- Support the completion of enrollment paperwork
- Data entry
- Other duties as assignedExperience Required
- High school diploma or equivalent from an academic institution
accredited by a regional or national accrediting agency that is
recognized by the U.S. Department of Education
- Proficient in Microsoft Office
- Ability to multitask, possess a high level of communication
skills, and be detail-oriented
- 2 years of experience as an Administrative Assistant Preferred
- Associate's degree from an academic institution accredited by a
regional or national accrediting agency that is recognized by the
U.S. Department of Education
- Experience in purchasing/inventory
- 4-5 years of experience as an Administrative
AssistantKnowledge, Skills and Abilities
- Maintain confidentiality with respect to employee files,
student files and payables
- Process and ensure accuracy with purchase orders, check
requests, payroll, new hire packets
- Assist the management team by contributing to a safe, secure
and supportive work environment
- Communicate with vendors/Home Office teammates regarding
purchases and purchase orders
- Maintain vendor relations and assist in obtaining new
vendors
- Initiate the onboarding process and benefits to new employees
and stay current on all changes
- Respond to teammates' concerns, inquiries or suggestions
- Maintain confidentiality of information
- Other duties as assignedPhysical DemandsThe physical demands
described here are representative of those that must be met by an
employee to successfully perform the essential functions of this
job. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions. While
performing the duties of this job, the employee is occasionally
required to stand; walk; sit; use hands to finger, handle, or feel
objects, tools or controls; reach with hands and arms; climb
stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste
or smell. The employee must occasionally lift and/or move up to 25
pounds. Specific vision abilities required by the job include close
vision, distance vision, color vision, peripheral vision, depth
perception, and the ability to adjust focus. Work Environment Work
environment characteristics described here are representative of
those that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
essential functions. While performing the duties of this job, the
employee is usually not exposed to weather conditions. The noise
level in the work environment is usually moderate. NoteThis is not
necessarily an exhaustive list of all responsibilities, skills,
duties, or requirements associated with the job. While this is
intended to be an accurate reflection of the current job,
management reserves the right to revise the job or require that
other or different tasks be performed when circumstances change.
Ancora Education is committed to creating a diverse and inclusive
work environment. We are an equal opportunity employerthat
maintains a policy of nondiscrimination with respect to all
employees and applicants for employment. All employment decisions
are made without regard toindividual's age, race, color, religion
or creed, national origin or ancestry, sex (including pregnancy),
sexual orientation, gender, gender identity,physical or mental
disability, veteran status, genetic information, ethnicity,
citizenship, or any other characteristic protected by law.
Keywords: Ancora Education, Macon , Administrative Assistant, Administration, Clerical , Macon, Georgia
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