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Administrative Assistant to Director

Company: Telamon Corporation
Location: Macon
Posted on: November 16, 2021

Job Description:

Job Description Provide administrative assistance to the state management team in support of organization and program outcomes. 1.Provides administrative support for the state management team and others including creating and maintaining compliance records and collecting information for reports. 2.Handles and prioritizes outgoing or incoming phone calls and correspondence (e-mail, letters, packages etc.). 3.Manages travel, appointments and meeting arrangements for management team members and others. 4.Handles confidential documents ensuring they remain secure. 5.Drafts and proofreads correspondence. Produces newsletters or other public reports and postings. 6.Performs basic bookkeeping duties, including but not limited to, credit card reconciliation and accounts payable. 7.Plans events. 8.Performs reception duties. 9.Monitors office supply inventory, place orders as necessary. Where applicable, maintains vehicle or other property records. 10.Negotiates terms with suppliers to ensure the most cost effective terms. 11.Ensures that office equipment, and vehicles where assigned, are maintained according to schedule and troubleshoots problems. 12.Conducts research and compiles presentations or reports. Prepares materials for presentations and trainings. 13.Performs desk reviews on client files or other assigned program records. 14.Oversees special projects, as assigned. 15.Takes meeting minutes. 16.May assist with computer/technology support. 17.Participates in staff meetings, committees and training sessions. 18.May travel to field offices or centers. 19.Performs all other duties as assigned by supervisor.

This position has no direct supervisory duties but is expected to train or explain work procedures to others

Keywords: Telamon Corporation, Macon , Administrative Assistant to Director, Executive , Macon, Georgia

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